Add an Item #

An Item specifically refers to the adding of a barcode to a work. Sometimes referred to as holdings or copies, in Astria we use the term ‘Item’.

• Add an Item via Quick Work | The quick work screen allows operators to create quick simple works
• Add an Item via Cataloguing – Quick Holdings | is a method of adding multiple holding to a single work at once. This method can be utilise by operators with access to cataloguing when a adding a holding was not possible via a bulk loading or via acquisitions.
• Add an Item via Upload Marc | | This method can only be utilised when the records contain the correct holding tag information and the records are loaded to a stored to an approved supplier prior to being loaded. This method is the most commonly used by libraries utilise shelf ready records.
• Add an Item Via Serial Control | The serial control page allows operators to add holdings for serials via a pattern on a subscription e.g. Monthly for a year these holding are added with issue not yet received and allow the item to be received throughout the year as new issues arrived

Add an Item via search #

Adding an item via the search screen is a method often used by operators who do not have sufficient permissions to access cataloguing but are still required to add an item to existing works.

• Search for a work.
• Right click – ‘Add Item(s)
• Complete the ‘Add items’ popup.
• There are some mandatory fields on this popup:
  • Item Barcode
  • Status (defaults to ‘Normal’)
  • Physical Location (defaults to logged in location)
  • Format
• All other fields are optional
• NOTE 1: Operators can add more than 1 item in this popup (scan or type the barcodes into the ‘Item Barcode’ field).
• NOTE 2 : The call number will auto populate as data is entered into the Prefix, Classification, Suffix and Part.

Barcode messages #

	If a barcode has already been assigned to an item the message ‘This barcode is already in use’ will appear in the top right corner.
	If the item has been added successfully a message ‘Item created successfully’ will appear in the top right corner.

Add an Item via Cataloguing #

On the cataloguing page select ‘+Items’ button.

This will display the ‘add item’ screen.

Items are created in tag 852.

Add an Item via Quick Work #

On the Quick Work page select the ‘Add an item’ check box when adding a work.

In the Item panel in the lower section of the page complete the fields as required.

The ‘Item Barcode’ field is the only mandatory field.

Barcode messages #

	This popup displays when the Quick Work has saved successfully.
	This popup displays if no barcode has been entered, or if a duplicate barcode is entered.